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Notice is hereby given that a SPECIAL GENERAL BODY MEETING (SGM) of the

Society has been urgently convened to be held on Sunday the 17th May 2026 at

11:00AM in the Society premises (in the stilt area behind UCO Bank) in Building No.

1 to discuss the following agenda and pass the resolution with or without

modification.

AGENDA

1. Recovery of Dues from members: The Managing Committee in its meeting

held on 8th May, 2026 discussed the mail received from the developer Agami

W Development Pvt. Ltd. that the cheques for payment of 10% of corpus

amount payable to members as hardship allowance were ready with them for

handover to society. The MC discussed the T&C of the Tender document,

wherein the GB had already approved the condition of payment of corpus to

members after recovery of all arrears from them. The MC unanimously

decided to implement this condition by taking specific approval of GB for such

action and recovery by passing the following proposed resolution, with or

without modification.

RESOLVED that the Managing Committee be authorised to recover dues of all

arrears, including interest etc., from members before handing over of any

hardship allowance received from the developer in their name/names.

FURTHER RESOLVED that the Managing Committee be authorised to follow

any process that it may deem fit, including initiating any legal action, if

necessary.

FURTHER RESOLVED that the Managing Committee be authorised to accept

from members acknowledgement for receipt of corpus/hardship allowances,

confirmation that the member is in possession of original Share Certificate

issued by society, self-attestation and confirmation that there is no lien

created against the flat, an undertaking that he/she will obtain a No Due

1PATRAKAR CO-OP HOUSING SOCIETY LTD.

M. K. Marg, Near Kala Nagar, Bandra (East), Mumbai 400 051

Regd. No. BOM/HSG/894 of 1965

certificate and clearance from the bank/NBFC where any lien is created or

such other documentation or confirmation that the society’s advocate will

recommend.

2. UCO Bank update and Advocate services: The Managing Committee brings to

the attention of members the very slow legal process in the matter of UCO

Bank. The courts have gone on vacation and the next hearing is now posted

for 8th June, 2026. It is two years since the advocate’s appointment, and he

has raised invoices for further payment for services rendered. He has now

filed an application for interim relief. The society has stopped billing UCO

Bank on the advice of Advocate Tanna, although the bank is suo-moto

depositing the amounts in our account.

The Managing Committee seeks further direction from the members about

continuation of Advocate Nixon’s services and sanction of amounts for legal

expenses by passing appropriate Resolution.

3. Discussion and interaction with service providers: We recall that the

members had approved formation of RMT (Redevelopment Management

Team) comprising office bearers and some representatives of RDC for

negotiation with the developers during the tendering stages and selection of

developer. The formation of RMT was a good idea that led to focused task

force which yielded handsome rewards in terms of additional corpus and

area. However, the RMT was terminated as the scope was limited. After the

change of advocate, it has now come to a stage of discussion and finalization

of DA by the advocates, after views of MC and RDC members were taken and

shared with our advocate. The RDC has played a good role in the past and the

Office Bearers thought of replicating such focused group for the other

important work on hand – finalizing the DA and interacting with the

developers to bring in the floor-plan to a stage where it can be presented to

the members for their review, discussion and approval. Needless to say, that

all the MC members have access to all the documents received from the

service providers, as the mailbox can be accessed by all and the MC members

are expected to peruse these documents and give their comments and

feedback in meetings. This feedback, if given, is carried by the office bearers

2PATRAKAR CO-OP HOUSING SOCIETY LTD.

M. K. Marg, Near Kala Nagar, Bandra (East), Mumbai 400 051

Regd. No. BOM/HSG/894 of 1965

for their meetings or forwarded to the service providers. To this end, the

Chairman/Secretary proposed the following Resolution in the Managing

Committee for adoption in its meeting scheduled on 8th May, 2026.

To resolve that only the Office Bearers and any invitee RDC members should

be meeting and interacting with the outside parties on matters for

discussion of Draft DA, Plans etc. concerning redevelopment. The Office

Bearers will periodically update the MC about the meetings and discuss and

advice on the matters to be further discussed with them.

The above resolution was only proposed with a purpose of having a greater

focus while discussing with service providers and not to sideline any MC

member or to usurp their rights and privileges.

However, before the scheduled MC meeting on the 8th May the Office

Bearers received a Lawyer Notice on mail to drop this resolution. The

advocate served the Notice at the behest of three MC members – Sonal

Kotnis, Pradipto Sircar and A J Paul. Their main grouse seems to be that they

are not being included while discussing with outside agencies. Since they are

MC members, all members have a right to attend all such meetings. There are

many other allegations against the Office Bearers in the Noice, which are

motivated and need to be replied with facts.

The Secretary informed the MC members that in his personal opinion it was

just a legal notice that needs to be answered and not a court injunction order

against the resolution. Hence, the business may be discussed and a resolution

accepting or rejecting the proposed resolution could be passed by MC. Indira

expressed her total displeasure on such Notice and said they should have first

discussed the proposed resolution in MC. She suggested that the resolution

should be passed and it should be placed before the GB to know the

members views. It should also be ratified by the General Body even if it is

passed in the MC.

3PATRAKAR CO-OP HOUSING SOCIETY LTD.

M. K. Marg, Near Kala Nagar, Bandra (East), Mumbai 400 051

Regd. No. BOM/HSG/894 of 1965

The Secretary said it was a good suggestion and said even if the resolution is

passed in MC, they can keep it in abeyance till it is ratified by GB. The

Chairman, Veena and Shilpa also agreed to the suggestion and felt ratification

by GB would endorse MC’s action. Finally, after a lot of heated discussion the

Resolution was passed by 5 MC members in favour and the 3 MC members

voting against it. With this background, the MC now proposes ratification of

the following resolution passed by the MC, with or without modification.

RESOLVED that only the Office Bearers and any invitee RDC members should

be meeting and interacting with the outside parties on matters for discussion

of Draft DA, Plans etc. concerning redevelopment. The Office Bearers will

periodically update the MC about the meetings and discuss and advice on the

matters to be further discussed with them.

4. Appointment of Lawyer: As already briefed in earlier paragraphs about the

legal Notice served on the Office Bearers by Sonal, Sircar and Paul, the MC

proposes to appoint services of a competent lawyer to draft appropriate

reply. If the Notice is pursued by these members the Office Bearers in

consultation with other MC members should be authorised to defend their

action by hiring a competent lawyer to reply and defend the allegations at a

cost to the society. The following resolutions are proposed to be passed, with

or without modification.

RESOLVED that the Office Bearers be authorised to appoint a competent

lawyer to reply, defend, litigate or file counter charges against the allegations

made against them by three MC Members (Sonal Kotnis, Pradipto Sircar and

A J Paul).

FURTHER RESOLVED that the Managing Committee is hereby authorised to

spend up to Rs 2,00,000/- (Rupees Two lacs only, excluding taxes) for the

above action and defense.

This being a SGM no other business would be discussed except the agenda or

matters arising out of the agenda, with the permission of the Chair.